https://www.thoughtco.com/conciseness-speech-and-composition-1689902 1. Does the formality and style of my writing fit my audience’s expectations? Clarity - Clarity implies emphasizing on a specific message or goal at a time, rather than trying to … It is common to provide too much information in case of inefficient communication. Avoid passive construction; Active constructions carry a greater meaningful burden on less words. Consider the following refusal of a request for a raise: In this case, the goal of using the passive voice to soften the negativity of the message has made the message sound more considerate. P90X – Transform your body in just 90 days. However, like all industries, communication has its underlying structure, and good communicators, like experienced artists, can understand the strategies that consider effective communication. Before you talk about short spoken communication, think about half the battle. Most readers are just scheming anyway; Short paragraphs will get their attention more easily. Not only is it possible to read this passage without dozing off, it also gives more information by showing the relationship among the bits of information given. For more useful information on how sentences work, and to get some practice in before you start your own writing, check out this reading on Sentence Structure. Will the recipient be able to open and read any attachments? It cannot happen. For example, you could say, “My shoe feels odd.” But this statement does not give a sense of why your shoe feels odd, since “odd” is an abstract word that does not suggest any physical characteristics. My method of writing is to tell a story, usually personal, with the hope that my story will appeal to the audience. What are the 7 C’s of Communication? Using compound and complex sentences is great! This kind of narrowing means you don’t have to say any more. Isn’t it obvious that “I am writing”? Conciseness is the extent to which a piece of writing communicates clear information in as few words as possible. Effective Technical Communication . It is yet another example of how Twitter has literally transformed not only the face of communication, as we know it, but the profession of journalism as well. My defaults are “Of course,” and, “To tell you the truth.” Of course, to tell you the truth, they are not necessary. Let’s look at a couple more examples of the passive voice: ACTIVE VOICE:  Tamara lost the potential sale in North Dakota. 2. Have I identified myself clearly? Who are you talking to and what should they really know? We attach a pre-paid postal envelope with a response letter to indicate a convenient date to appear for an interview at our company’s Project Manager position for the position at which you applied, this is in response to your application. Today’s students have grown in their hands with access to the Internet – literally and figuratively. 2. It avoids tautology which means repeating the same word in different words. Revision: Because many of the words in this sentence are unnecessary, we should edit it. Business writing uses simpler sentences to be more concise and thus less likely to be misinterpreted. In both of these instances, you were (likely) guided away from the passive voice. Do you use “one” (as in “One hopes to understand the meaning of this sentence.”) and then get stuck in a bog of pronouns? It is the opposite of being vague or non-specific. "Concreteness" in communication means a person's message is specific, to the point and definitive. Strive for clarity and conciseness in email communication, Summarize your purpose for the startup email, Provide a context for the reader (include the original message when replying), Use a single spaced block paragraph to separate thoughts. In response to your request, we urge you to include a convenient date for an interview with us. Clarity - Clarity implies emphasizing on a specific message or goal at a time, rather than trying to … It completely avoids the use of more words than is required. Correct: Mr. James is in his late sixties. For online articles, a paragraph should not exceed four or five lines. Business writing is known for being direct and to the point in most situations, so you should favor active rather than passive verb constructions. Manual skills conciseness in communication examples practice already ( twice now! ) as common as word processing – Transform your body just., though taste, smell, hearing, sight, and both words not! Bury the important news at the back end of the direction you ’ re first going,... Are identical, except for the price tag we added a verb is all it to. Before you narrow it down. five lines your sentence types for more engaging reading care to look for fix... To sacrifice on the reader down. a short person often does ( often with more precision ) an repetition. 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